1. How to search for details of EU external aid projects?

a. Select at least one of the project status you are looking for:

To see projects for which only a prior information notice is published but for which no procurement notice (contract notice) has been published, choose  "Forecast". To see projects for which a procurement notice (contract notice) or a call for proposals has been published and for which you can still apply, choose  "Open". To see past tenders for which prior information (forecast), procurement and application deadlines have passed, click "Closed".

b. Select the type of project you are looking for (SERVICES, WORKS, SUPPLIES). Submit your query by clicking on the "Search" button.

The corresponding results will appear on screen. If you wish to see more details of any of these documents, click on the relevant title.

Example 1 
To see tender notices for a Service Contract, select 
Status: Open 
Type: Service
and click on the  "Search" button.

Example 2       
To see all notices for Works;
Select Type: Works
and click on the "Search" button.

For a new query, repeat steps "a-b-c ".       

 

2. What are the procedures and principles for procurements in the scope of the Programme?

Pursuant to Article 3-c of the Public Procurement Law No. 4734, the tenders that are carried out by the Ministry of Science, Industry and Technology in the framework of the European Union Instrument for Pre-Accession Assistance (IPA) in Turkey, " shall not be governed by this Law, except prohibition and criminal provisions". Tenders for the projects in the scope of the Programme have three types namely  works (construction), supplies and services. Each tender type may have its own different procedures. The procedures for tender types are explained in PRAG procurement and grant guidelines (Procurement And Grants for European Union external actions – A Practical Guide) (http://ec.europa.eu/europeaid/prag/document.do). Works and supply tenders carried out by the Ministry of Science, Industry and Technology are mostly international open and local open procurements, and services tenders  are mostly international restricted procurements. Other procurement procedures explained in PRAG are also used when required.

 

3. What are the contents of the tender documents under the Programme?

Tender documents include different documents based on the type and procedure of procurement. The contents of tender documents are determined according to the PRAG version applicable on the tender notice date. Current information is available on PRAG's official web site.

The tender dossier for international restricted procedure, which is the most frequently used procedure for service procurements, is composed of the following:

a. Service contracts tender dossier (International restricted procedure):

•  Instructions to tenderers
•  Draft contract
•  Special conditions
•  General conditions
•  "Terms of Reference" (ToR)
•  Organization and methodology
•  Budget
•  Forms and other documents
•  Tender submission form
•  Other documents specified by the contracting authority

All documents related to international restricted procedure are available in the following link:
http://ec.europa.eu/europeaid/prag/annexes.do;jsessionid=1WLpJhyGsPpz7GqYNYcGLbtbVLy5zvKVLnd1hLpLDH4c28Mw6phJ!441492730?group=B

Note: International restricted procedure has two stages; at the first stage the submissions are evaluated and the number of tenderers are shortlisted to maximum eight companies according to the criteria specified in the tender notice, and these companies are invited to the tender.

b. Works contracts tender dossier (International and local open procedure):

Works tender dossier is composed of five volumes:            

Volume 1:
•  
Instructions to tenderers
•  Tender submission form
•  Tender Guarantee
•  Relevant forms and other documents

Volume 2:
•  
Draft contract
•  General conditions (FIDIC)
•  Special conditions
•  Guarantees
•  Other forms

Volume 3:
•  
Tender specifications/Employer requirements

Volume 4:
•  
Financial offer

Volume 5:
•  
Drawings and supporting documents
•  Other documents specified by the contracting authority

All documents related to international and local open procurement procedure are available in the following link: http://ec.europa.eu/europeaid/prag/annexes.do?group=D

c. Supply contracts tender dossier (International and local open procedure):

Supply contracts tender dossier includes the following documents:

•  Instructions to tenderers
•  Draft contract
•  Special conditions
•  General conditions
•  Technical specifications and offer
•  Financial offer
•  Forms
•  Other documents
•  Tender submission form
•  Other documents specified by the contracting authority

All documents related to international and local open procurement procedure are available in the following link:
http://ec.europa.eu/europeaid/prag/annexes.do;jsessionid=sqNYJcGDQncX81p30NnTRGcTf0wrJT22NDd3P4vyn6P3spn1DqNS!441492730?group=C

 

4. What is Terms of Reference (ToR)?

Terms of Reference (ToR) is the technical specifications used in service contracts. It generally describes the activities that the project beneficiary requests from the consultancy company. Consultancy companies prepare their technical offers (organization and methodology) based on this ToR. In the international restricted procedure, ToRs can be prepared in two different ways as fee-based or as global price.

 

5. What is FIDIC?

FIDIC, standing for "Federatıon Internatıonale Des Ingenieurs Conseils" in French, is the name of the International Federation of Consulting Engineers. General specifications of works contracts prepared by FIDIC are used as the general specifications of works contracts signed under the European Union Instrument for Pre-Accession Assistance (IPA) in Turkey.

 

6. Does the beneficiary institution carry out the tenders during project implementation period?

No, they are carried out by our Department as the contracting authority.

 

7. How can we access the tender dossiers? 

Provision of tender dossiers for each tender is specified in the contract notices. As explained in the reply for the first question, this information can be obtained from the contract notices on the web page where tenders are published.

All documents related to supply contracts and service contracts are published on the official web page as a common practice. Administrative documents for the works contracts are also published on the web site. Technical documents for works contracts, on the other hand, can be obtained from the contracting authority according to the procedure stated in the tender notice.

 

8. How can I obtain additional information about the tenders?

It is forbidden to provide information about the tenders via telephone. Information can be requested through official contact channels of the contracting authority.

Contact information of the Tender Unit:              
Fax: 0312 201 69 44
e-mail: csp.tender@sanayi.gov.tr