a. Select at least one of the project status you are looking for:

To see projects for which only a prior information notice is published but for which no procurement notice (contract notice) has been published, choose  "Forecast". To see projects for which a procurement notice (contract notice) or a call for proposals has been published and for which you can still apply, choose  "Open". To see past tenders for which prior information (forecast), procurement and application deadlines have passed, click "Closed".

b. Select the type of project you are looking for (SERVICES, WORKS, SUPPLIES). Submit your query by clicking on the "Search" button.

The corresponding results will appear on screen. If you wish to see more details of any of these documents, click on the relevant title.

Example 1 
To see tender notices for a Service Contract, select 
Status: Open 
Type: Service
and click on the  "Search" button.

Example 2       
To see all notices for Works;
Select Type: Works
and click on the "Search" button.

For a new query, repeat steps "a-b-c ".    

Pursuant to Article 3-c of the Public Procurement Law No. 4734, the tenders that are carried out by the Ministry of Science, Industry and Technology in the framework of the European Union Instrument for Pre-Accession Assistance (IPA) in Turkey, " shall not be governed by this Law, except prohibition and criminal provisions". Tenders for the projects in the scope of the Programme have three types namely  works (construction), supplies and services. Each tender type may have its own different procedures. The procedures for tender types are explained in PRAG procurement and grant guidelines (Procurement And Grants for European Union external actions – A Practical Guide) (http://ec.europa.eu/europeaid/prag/document.do). Works and supply tenders carried out by the Ministry of Science, Industry and Technology are mostly international open and local open procurements, and services tenders  are mostly international restricted procurements. Other procurement procedures explained in PRAG are also used when required.

Tender documents include different documents based on the type and procedure of procurement. The contents of tender documents are determined according to the PRAG version applicable on the tender notice date. Current information is available on PRAG's official web site.

The tender dossier for international restricted procedure, which is the most frequently used procedure for service procurements, is composed of the following:

a. Service contracts tender dossier (International restricted procedure):

•  Instructions to tenderers
•  Draft contract
•  Special conditions
•  General conditions
•  "Terms of Reference" (ToR)
•  Organization and methodology
•  Budget
•  Forms and other documents
•  Tender submission form
•  Other documents specified by the contracting authority

All documents related to international restricted procedure are available in the following link:
http://ec.europa.eu/europeaid/prag/annexes.do;jsessionid=1WLpJhyGsPpz7GqYNYcGLbtbVLy5zvKVLnd1hLpLDH4c28Mw6phJ!441492730?group=B

Note: International restricted procedure has two stages; at the first stage the submissions are evaluated and the number of tenderers are shortlisted to maximum eight companies according to the criteria specified in the tender notice, and these companies are invited to the tender.

b. Works contracts tender dossier (International and local open procedure):

Works tender dossier is composed of five volumes:            

Volume 1:
•  Instructions to tenderers
•  Tender submission form
•  Tender Guarantee
•  Relevant forms and other documents

Volume 2:
•  Draft contract
•  General conditions (FIDIC)
•  Special conditions
•  Guarantees
•  Other forms

Volume 3:
•  Tender specifications/Employer requirements

Volume 4:
•  Financial offer

Volume 5:
•  Drawings and supporting documents
•  Other documents specified by the contracting authority

All documents related to international and local open procurement procedure are available in the following link: http://ec.europa.eu/europeaid/prag/annexes.do?group=D

c. Supply contracts tender dossier (International and local open procedure):

Supply contracts tender dossier includes the following documents:

•  Instructions to tenderers
•  Draft contract
•  Special conditions
•  General conditions
•  Technical specifications and offer
•  Financial offer
•  Forms
•  Other documents
•  Tender submission form
•  Other documents specified by the contracting authority

All documents related to international and local open procurement procedure are available in the following link:
http://ec.europa.eu/europeaid/prag/annexes.do;jsessionid=sqNYJcGDQncX81p30NnTRGcTf0wrJT22NDd3P4vyn6P3spn1DqNS!441492730?group=C

Terms of Reference (ToR) is the technical specifications used in service contracts. It generally describes the activities that the project beneficiary requests from the consultancy company. Consultancy companies prepare their technical offers (organization and methodology) based on this ToR. In the international restricted procedure, ToRs can be prepared in two different ways as fee-based or as global price.

FIDIC, standing for "Federatıon Internatıonale Des Ingenieurs Conseils" in French, is the name of the International Federation of Consulting Engineers. General specifications of works contracts prepared by FIDIC are used as the general specifications of works contracts signed under the European Union Instrument for Pre-Accession Assistance (IPA) in Turkey.

No, they are carried out by our Department as the contracting authority.

Provision of tender dossiers for each tender is specified in the contract notices. As explained in the reply for the first question, this information can be obtained from the contract notices on the web page where tenders are published.

All documents related to supply contracts and service contracts are published on the official web page as a common practice. Administrative documents for the works contracts are also published on the web site. Technical documents for works contracts, on the other hand, can be obtained from the contracting authority according to the procedure stated in the tender notice.

It is forbidden to provide information about the tenders via telephone. Information can be requested through official contact channels of the contracting authority.

Contact information of the Tender Unit:              
Fax: 0312 201 69 44
e-mail: csp.tender@sanayi.gov.tr

The contractor submits the invoices to  the Finance Department. After the interim reports stating that the activities are carried out properly are reviewed and pre-approved by the beneficiaries, our Department execute the payments.

Expenditures under the EU contract are exempt from:

1. Import duty
2. VAT(Value Added Tax)
3. Special consumption tax
4. Income and corporate tax (30. page of the guide)
5. Inheritance and transfer tax
6. Stamp duty
7. Special communication tax and
8. Motor vehicles tax. 

Detailed information on tax exemptions is available at the following links:

- IPA I

- IPA II

To obtain the VAT exemption certificate, first of all, VAT exemption information form (for IPA I, for IPA II) should be filled and submitted to our Ministry for approval.

An application should be submitted to the Revenue Administration with the following documents:

•  Petition Letter
•  Approved VAT information form
•  A copy of the contract certified as the "true copy of the original" by our Ministry (special conditions part) and
•   A copy of letter of commencement date.

Detailed information on the use of VAT exemption certificate is available at http://www.gib.gov.tr/fileadmin/beyannamerehberi/abmaliyardim_rehberi.pdf 

EC contractor can use the VAT exemption certificate only for the supplies, services and works to be procured under the EC contract. Detailed information is available at the following link: EU Financial Aid Guide.

Social Insurance Institution Obligations

The legal basis for Social Security Institution (SGK) is Social Insurance Law No 5510 and the Circular No 2008/88. Accordingly:

If the contractor's supporting personnel/experts to be employed under the contract will be subject to Social Insurance Law, the contractor must apply to the Provincial Directorate of Social Security in the province where the contract will be implemented, and register the workplace related to the tender. SGK number obtained after this registration should also be notified to the Ministry.

If the contractor's supporting personnel/experts to be employed under the contract will not be subject to Social Insurance Law, the contractor must apply to the Provincial Directorate of Social Security in the province where the contract will be implemented, and state that a workplace dossier will not be opened related to the tender since it does not have employees subject to Social Insurance Law, and submit the related letter from SGK to our Ministry.

If the experts and other supporting personnel to be employed under the contract are the staff of the workplace where contractor is registered, SGK and the Ministry should be informed, and the existing workplace SGK number should be submitted.

Documents required for pre-financing:

•  Cover letter to the attention of Finance Department
•  Payment request or invoice
•  Letter of guarantee at the amount of pre-financing

Avans ödemesine kadar SGK numarası, vergi kaydı gibi tüm yasal bildirimlerin Bakanlığımıza yapılması gerekir.

Documents required for interim and final payments:

•  Cover letter to the attention of Finance Department
•  Invoice
•  Independent Audit report, each page sealed/stamped and signed by the audit company
•  Invoice of the independent audit company
•  Financial report prepared for man-days and incidental budget
•  E-mail or copy of an official letter indicating the approval of the interim report for the payment period by the Implementing Department
•  Copies of approved timesheets
•  Expert approvals
•  Approvals for the weekends, public holidays and days spent working at home, if any
•  Incidental expenditure approvals by the Beneficiary and our Ministry, if any
•  Copies of the receipt, invoice and supporting documents related to incidental expenditures as well as the documents proving experts' accomodation in another city in relation to the per diem claimed, such as flight documents, copies of bus tickets, accomodation documents, etc.
•  "Certificate of no outstanding debt" obtained form the relevant SGK, if applicable

Pre-financing

•  Cover letter to the attention of the Finance Department, prepared by the consultancy company indicating its approval for the payment
•  Copy of the contractor's payment request letter to the consultancy company
•  Interim payment certificate (No:0)
•  Payment Request/Invoice
•  Letter of guarantee at the amount of pre-financing
•  Social Insurance Institution (SGK) workplace application document
•  Insurance policy
•  Receipt indicating the payment of insurance policy cost

Interim payments:

•  Cover letter to the attention of the Finance Department, prepared by the consultancy company indicating its approval for the payment
•  Copy of the contractor's payment claim letter to the consultancy company
•  Interim payment certificate (No:1,2,3....)
•  Invoice
•  Monthly report
•  Insurance policy if not submitted for pre-financing (should be submitted until the first payment claim)
•  Document indicating the payment of insurance policy premium
•  Certificate of no outstanding SGK debt
•  Certificate of Origin

Final midterm payment:

•  Cover letter to the attention of the Finance Department, prepared by the consultancy company indicating its approval for the payment
•  Copy of the contractor's payment claim letter to the consultancy company
•  Final payment certificate
•  Invoice
•  Monthly report
•  Certificate of no outstanding SGK debt
•  FIDIC 14.10- Statement at Completion

Retention money payment:

•  Cover letter to the attention of the Finance Department, prepared by the consultancy company indicating its approval for the payment
•  Copy of the contractor's payment request letter to the consultancy company
•  Payment request
•  Provisional acceptance certificate signed by the contracting authority
•  Statement at Completion if not submitted for final payment (FIDIC 14.10- Statement At Completion)

Final payment:

•  Cover letter to the attention of the Finance Department, prepared by the consultancy company indicating its approval for the payment
•  Copy of the contractor's payment request letter to the consultancy company
•  Final report
•  Invoice
•  SGK Clearance Certificate
•  Final Acceptance Certificate
•  Discharge Notification (FIDIC 14.12 –Discharge)
•  Test Certificate(if any) 

Pre-financing:

•  Cover letter to the attention of Finance Department
•  Payment request or invoice
•  Letter of guarantee at the amount of pre-financing

Final payment:

•  Cover letter to the attention of Finance Department
•  Invoice
•  Provisional Acceptance Certificate
•  SGK Clearance Certificate (for the goods that cannot be readily bought and sold on the market)
•  Certificate of Origin and/or Turkish Goods Certificate
•  Test Certificate  if any

In accordance with Article 26 of the Framework Contract signed between the Republic of Turkey and the EU Commission, taxes and charges with equivalent effect are ineligible expenditures.  Certain invoices and receipts may include taxes. In this case, it should be requested while preparing the financial reports that these invoices are paid excluding the tax amounts.

In accordance with Article 35 of the Financing Agreement, the following are ineligible expenditures: 

•  Leasing or purchasing land or building
•  Penalties and court expenses
•  Operating expenses
•  Secondhand equipment
•  Bank charges, guarantee costs and similar expenditures
•  Costs and losses due to the changes in foreign exchange rates and other sole financial expenses
•  Donations
•  Depreciation expenses for infrastructure 

In accordance with Article 35 of the Financing Agreement, "sound financial management" principle as well as cost efficiency and economy criteria should be taken into consideration for payments.

In this scope,

Expenditures can be rejected by the Contracting Authority and/or Project Beneficiary (ERA) as ineligible expenditures, in cases when the expenditures are deemed not relevant to the aims of the project, or they should have been approved under the project but they were not, or approvals stated as the basis for payments by the contracting authority in the contract kick-off meetings were not granted, or when supporting documents are missing, and expenditures are not economical or cost efficient.

In case missing documents in payment requests are identified, the Contracting Authority may request new supporting documents from the contractors.  Payment process is postponed until relevant documents are submitted to the Authority.

Pre-financing is cleared in accordance with Article 29.1 of the General Conditions for fee-based service contracts and Article 14.2 of FIDIC  for works contracts.

Personnel costs cannot be covered in the scope of IPA legislation, either at project development phase or during and after implementation.

The supplies and materials procured under a contract financed by the European Commission must originate from the Community or from an eligible country. Therefore, the EC contractors are obliged to submit a certificate of origin for the goods and materials supplied as stipulated in their contracts. The certificate of origin to be submitted for Turkish goods is Turkish Goods Certificate.

"Procedures and Principles of the Regulation and Sanction of the Turkish Goods Certificate pressed by TOBB within the Context of IPA" was published. Detailed information on this regulation dated 1 November 2012 is available at http://www.tobb.org.tr/DisTicaretMudurlugu/Sayfalar/IPATurkMaliBelgesi.php

Regarding the legal issues, the contractors are obliged to abide by the laws and rules of the beneficiary country in accordance with Article 7.4 general conditions of the contract.

For tax liabilities, in accordance with Article 26c of the Framework Agreement constituting the basis for IPA funds, if;

•  There is a Double Taxation Agreement ratified by our country with the contractor's country, and
•  Implementation period of the contract exceeds 183 days within a year 

Turkey has the taxation right over the contractor. To be able to pay this tax as an income tax rather than withholding tax, the contractor should;

•  be a taxpayer with full liability that is registered in Turkey, or
•  should appoint a permanent representative in Turkey.

The Ministry should be notified about this situation with an official letter.

For the expenditures in other currencies than Euro, the exchange rate of the expenditure month that can be found on Europeaid (http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm) page will be used to claim the Euro equivalent of the relevant expenditure.